Tuesday, August 16, 2016

“How NOT to Micromanage”

I am regularly asked what can leaders do to stay on top of work assignments, yet NOT be guilty of micromanagement. I offer a couple of suggestions (please read and share with others!).

One, stop telling people HOW to do things! Get out of the weeds. Instead, use intent. Spend time carefully crafting your intent (essentially the what and why, also known as task & purpose) and share it regularly with your team. Let them determine the HOW. Then, before they start execution, have them share the HOW with you. This allows you to confirm they will get to the desired destination (i.e. achieve your intent) while empowering them to think for themselves and solve their own problems.

Let me offer a few things to help understand this concept. One, click here to see the article on how GE ran circles around their competitors in their high-end refrigerator line. Note especially the very clear use of intent in the 4th paragraph from the GE Appliances CEO. The rest is left to the team to make it happen. They won’t disappoint! Secondly, here is a blog on“intent” with a great military example on the importance of the leader’s role in providing intent for the team:

“Imagine your instructions are to storm a building, clear it of hostiles, then go secure the roof to make sure that it’s all safe. You storm the building and then head up to the roof. But, you have no cover. You’re fully exposed to any of the baddies that may be lurking around. But you follow orders and put your team in danger.

Now imagine the same scenario, but add the intent of the commander. You are told to set up on the roof so you can watch the north road to ensure that no one comes in on it. Knowing this and then seeing the roof with zero cover, you can make the decision to head down one floor to a room with the windows facing north. From this room you can watch the road (achieve the intent of the order) and keep your team out of obvious sight from everyone in the area.”

Some great examples on the importance of intent. Your team must hear and understand your intent very clearly, allowing them to make their own decisions and think for themselves, all based on their understanding of what exactly you expect from them. Clearly defining Purpose, End State, and any Key Tasks (the 3 elements of intent) will help give people enough clarity on the outcome, while still being broad enough guidance to allow them to figure things out on their own.

It is a simple concept but when you see the value, you can understand why this is such a powerful tool:

1.       Buy-in / Ownership. Let’s face it, when you provide the exact solution, you own it.  People give the bare minimum. When it is their solution, they won’t stop until it is successful. The pride and esteem that comes from seeing one’s ideas become real are immeasurable.

2.       Learning. Rather than forcing the leader to do all the thinking, this approach engages the full brain capacity of the entire team. As people figure things out on their own, consistent with the leader’s intent, they learn, they grow, and they prepare themselves for problem-solving at increasingly higher levels.

3.       Initiative. Know that when leaders offer up their solutions (i.e. they provide the HOW), that IS the only solution that will ever come to the surface. If instead, leaders offer intent and allow people to think on their own, the ideas never stop flowing.  Some may struggle (and learn along the way). Others may very well revolutionize your business. As with the GE example, organizations and leaders who incorporate this practice are setting the market for others, leading the way with new ideas, products, services, and initiatives that truly are game-changers.

4.       Time. When leaders dictate the HOW, they will find a long line outside their office every time the conditions change. When leaders provide INTENT, and people determine their own solutions, the line shortens and leaders can instead focus on what they SHOULD be doing (higher level thinking, coaching and staff development, etc.).

Win/win, right? This is how senior leaders communicate. They provide intent, confirm understanding, then monitor execution, focusing on the outcome – namely do people / teams achieve the intent?
If you are down in the weeds, try this approach. Use intent and help unlock the full capability of your high performance team.  Let your people think for themselves, solve their own problems, meet your expectations. Provide clarity on intent and set your people free. That’s…Leader Business!

P.S.  You should know that helping leaders understand intent…and many other concepts…are covered in our “Leadership Excellence Course” or leadership “Boot Camp.”  Maybe it is time for you, or your team members, to put a few tools like this in their leader tool box. I’d like to help. You can see information on this intense 3-day program -- HERE. Beginning with our upcoming program in LA (Downey, CA) at the end of the month, for which we have only a few remaining seats, we have plenty of opportunities for leaders to go to the next level.  Here is our schedule for the remainder of the year:

Upcoming Leadership Excellence Course Schedule:

30 Aug – 1 Sep                  Los Angeles, CA
20-22 September                San Diego, CA
18-20 October                    Inland Empire, CA
15-17 November                Orange County, CA
13-15 December                 Los Angeles, CA

Let me know if you have candidates and we’ll find a way to make it fit anyone’s budget and schedule! And, as a reminder, program graduates will receive 36 PDUs / CPEs for completing this program (for CPAs and PMP Project Managers, respectively).  Lead the Way!

Monday, August 1, 2016

Tell Your Story


While on duty in Afghanistan a few years ago, I did my best to bring a video camera with me on every project visit. It was easy enough to have someone do the filming while I grabbed the local project engineer and asked a few questions about their efforts on the job. It was an opportunity to brag a little about the great people we had and the phenomenal jobs they were doing. Just as important, I wanted those who supported the efforts of those in the field, in my case the architects, contract specialists, and Human Resource professionals, to see the fruits of their labor. It was real progress and they needed to see it. 

Here is a link to one of the videos if you are interested:  https://www.youtube.com/watch?v=kqlooMqqZlY.  You don’t need to watch the whole thing to get the point! They are raw, with little editing, man-on-the-street interviews.  One take…never more!  Just turn on the camera and let it fly. You can see my guys added some additional background video stuff, easy enough to do these days.  But, the interviews themselves were just ad hoc. 

A great leader in Los Angeles County’s Public Works Department, Director Gail Farber, has been doing something very similar that you can see here:  https://www.youtube.com/watch?v=2ZppoGuv8ZI. I’ve seen some great videos recently from another great Public Works Department leader, Director Jeff Rigney, in San Bernardino County.  He just started doing his and has been getting awesome reviews from his “troops!”  For reference, we discussed doing these during the “Communication” module of the leadership programs we did with each of those leadership teams over the last few years.

The point is, the technology is there for us to communicate – both internally and externally. For senior leaders, this is a great way for you to reach all the way to the individual employee, to talk directly to them about what your organization does, the important purpose it fills for those you serve, and to highlight some of the superstars on your team.  And, for those who need external communication, why not put your messages on the public domain and let others see your many successes? It’s easy to do and, with a little practice, any one of you can be the next media star!

I was reading earlier today how important this communication is to our newest employees, those millennials. Remember, they have all grown up with an expectation for this sort of communication and the use of tools like YouTube, SnapChat, and Twitter. Meet them where they are and find new and innovative ways to connect people to purpose, you to them, team members to each other and to the customers you serve. 

Every one of the leaders I know, whether public or private sector, has a great story to tell. You are doing awesome projects, serving your customers to great effect, and with amazing people doing heroic tasks every day!  Get out there and tell it. Ahem…speak into the mike, please!

Lead the Way!  That’s Leader Business.

Upcoming Leadership Bootcamp Schedule:

Tuesday, July 19, 2016

Commitment: How Far Are You Willing To Go?


Many of you know the story of Spanish explorer Cortes. It is believed that when he landed in Vera Cruz (Mexico) he ordered his men to burn the boats, indicating they had no return, no other options but to settle the new lands they encountered. No buts, no outs, no caveats.  Cortes was all in for this new adventure. That is commitment. 

In the final session of our multi-session Leadership Development Programs (LDP) with public sector organizations, as we have done with many of you reading this blog, our clients create a series of leadership commitment statements. The intent is to have some standard to hold yourself to, some baseline for corporate leadership behaviors. Like the personal leadership philosophy does at the individual level, these corporate commitment statements can truly establish an organizational baseline for leader behaviors. Many of our clients have done this with awesome results! 

Where this document can really add value is when you ask the organization (staff) to hold leaders to this standard. Not only can this start an important conversation, it can truly be a foundation for accountability. Leaders can ask staff if they are holding up their respective end of the bargain. When they are not, that feedback can be shared much more readily (in other words, getting feedback on specific statements is much easier than asking for open feedback…which if we are honest, we know doesn’t happen often…if at all!).   

Here is what the Director of the Department who created the commitment statements below shared with me recently (with permission):
We spent a few months as the Management and Executive team developing this document after your program.  It was an interesting process to develop – it assisted us in a big way to take our managers’ meetings in a different direction too. At one point the group got stuck on whether we needed feedback from the troops prior to finalizing. My thought was this document tells the troops how we are going to conduct ourselves as their leaders so what would we do if we received feedback that was contrary to what we believed. When we rolled it out at our Leadership Lunch one of the points we all drove home was if you aspire to be a leader in our organization you should start to live these commitments starting today.

Powerful stuff. What baseline have you established for leaders in your organization? How do you ask for and receive feedback to ensure leaders meet their own standard? How might you, as this particular Department did, establish some clear standard for those who aspire to be leaders on your team?

Great stuff and perhaps a good discussion at your initial senior leader meeting this week! Let me know if you’d like to know more about this process, and the programs that we lead to help bring these sorts of mature leadership conversations to the table!

Take a stand. Be accountable. Like Cortes, don’t give yourself, or your leaders, an out. Be all in, fully committed, in a way that leaves no room for interpretation. That is…Leader Business!

Tom Magness

Upcoming Leadership Bootcamp Schedule:

30 Aug - 1 Sept - Los Angeles, CA
20-22 September - San Diego, CA
18-20 October - Inland Empire, CA
15-17 November - Orange County, CA
13-15 December - Los Angeles, CA

Monday, June 13, 2016

Break out the Books...and Sharpen the Pencils

No matter how busy you may think you are, you must find time for reading, or surrender yourself to self-chosen ignorance.  —Confucius


Can I ask you to take just a few minutes to read a short article that might very well change your life, if not your entire organization? Please don’t for a second let the military audience of the article convince you this is not relevant for your team. These are the words of one CEO (here of the U.S. Navy) to his employees.  Read it (please!) and then come back to my challenge to each of you below! http://www.usni.org/magazines/proceedings/2016-06/now-hear-read-write-fight

How much are you and your team investing in reading & writing? I know I have mentioned this personally to many of you via our leadership programs. I truly believe these 2 action verbs are absolute requirements to be a professional. 

This was one of the first leadership lessons I learned at West Point. There I learned, not everyone can be part of a profession.  There is usually a barrier to entrance, whether education requirements, experience, etc. I am a professional engineer, for example.  To gain entry required a degree, studies in specific courses, passing the “Engineering Fundamentals” exam, apprenticeship as a young engineer, and then finally, passing the Professional Engineering (P.E.) exam. For those of you who went through similar “gates” to get to your status within your respective profession – congratulations. That is just the beginning!

Sustaining one’s membership in any profession is not guaranteed. One of the most important elements to do so is continuing education.  I believe that continuing education requirement is both for technical skills and leadership. The profession continues to evolve, requiring members who do the same. And, as I hope the article convinced you, that membership demands two important actions – reading and writing! 

So, I hope you will look at your investment in both of these areas. And not just for yourself, but for your organization. Admiral Richardson raises the bar for all of us in the article with 3 actions he has committed to do for his organization, and which I challenge all of you to consider: 

1.       Provide a list of books that have impacted your thinking and professional growth. Most of your leaders aspire to be like you when they grow up (it’s true!). Help them understand what has shaped your thoughts within the profession (again, both technically and as a leader).

2.       Help make those books available to your troops. What better investment can you make in your future leaders?

3.       Create a forum where your team can talk about what they are reading. Exciting, isn’t it? Talk to your IT guys. They’ll set up the framework. You can start some great discussions, one book at a time!

Finally, I always remind people of the second, and often more challenging, part -- writing. What do professionals read? Often, it is what other professionals have written. When was the last time you (or one of your team) contributed something meaningful for the profession? This is usually possible via trade association journals or magazines. But even if only published in your organization’s newsletter, think about what this does for the team. Create a forum where people can contribute lessons learned, collaborate on new ideas and initiatives. You all are doing cool stuff. Tell people about it! As the Admiral says, “As reading leads to broader thinking, writing leads to clearer thinking.” 

Writing is hard. Writing without jargon, passive voice, circular arguments, and meaningless catch-phrases is even more of a challenge – especially for those of us in organizations whose writing is all of that (try reading some of your policy memos!). I say this with confidence, and from a place of love, because I have read your writings (well, most of you…via your leadership philosophies)! But, I have the solution, and it is simple. Write! The more you do it, the better you will get. Writing will help you connect the dots in your head, making sense out of chaos, and providing the clarity of thought that the Admiral suggests, and your organization needs. Take his advice though, and ask someone you respect to give you feedback before you throw yourself into the arena! I’m happy to help!

So, I’m challenging all of you, no matter where you are in your respective organization. Make a commitment to “Break out the books and sharpen the pens!” It will make you a better professional and, perhaps more important, could be the forcing function for your entire team to raise the bar. As I mentioned up front, it might very well change your life. It did for me! Heck, if the NAVY can do it…we all can! (I had to say it!)

Have a great week. As always, don’t hesitate to let me know how I can help in this or any other areas of your professional journey.  Lead the Way! That's Leaders Business!

Tom Magness

P.S. Our next Leadership “Boot Camp” is scheduled for 30 August – 1 September (www.academyleadership.com/magness).  Let me know if you have candidates.  All of them will get a heavy dose of both reading and writing, plus much more!

Sunday, February 14, 2016

Make Good Choices!


Have you given much thought to what guides your personal decision making?  Is it mostly “gut feel?”  Do you consistently use “consensus” to get buy-in?  Is emotion perhaps too often driving your decisions?  My guess is whatever you are doing is, for the most part, working for you.  Otherwise, you would not be where you are today.  Nonetheless, I invite you to reflect this week on how you might go to the next level in your decision making with some basic principles from this blog posting in the "Let's Grow Leaders" blog:  5 Secrets to Effective Decision Making.  I summarize the high points with my own thoughts below:
1.       Be crystal clear on your values.  This is why your personal leadership philosophy is so important and why it is always the foundation of all of our leadership programs.  Know what you believe and why, what you value, what are your priorities, etc.  In fact, knowing these things is step #1.  Writing them down and sharing them with others is step #2.  The all-important and critical step #3 is asking people to hold you accountable for living that philosophy.  We believe this step will help ensure you make good decisions and “walk the talk” as a leader!
2.       Insist that people on your team make decisions they should make.  Delegate…and don’t take it back!  Resist the temptation to solve problems you could do with ease and let others learn through their own decision making opportunities.  Hold them accountable and use those opportunities to help others learn from the outcome, whether good or bad.  Don’t use setbacks to pull back decision making authority.  Use them to learn key lessons, talk about risk and how to manage it, and set the conditions for future decision making success.
3.       Make low-risk decisions quickly.  Even better, see #2 above.  Quite likely, many of you don’t even need to be making some of the decisions you make.  Don’t clog the system, and your limited time and decision making capacity, with things that can either be decided and move on…or decided by others.  Whichever route you go, make it quick!
4.       Make decisions once.  I love the way Lencioni describes it in “The 5 Dysfunctions of a Team.”  Invite healthy debate.  Get everyone’s opinion on the table to shape the best possible decision.  Go around the room and let people know to “speak now or forever hold your peace,” that you are about to make a decision.  Then…make it.  “Here is my decision….”  Clarity and closure!  Done…move on.  Of course, if conditions change, that is always cause to look again.  But in most occasions, where the conditions are the same, don’t reopen that door!
5.       Include the right players.  Whenever possible, get alternative and diverse opinions around the table.  As in #4 above, encourage…no, demand healthy debate.  Doing so not only ensures buy-in going forward but…will generally lead to better decisions.  Yes, there is a time and place for a “command decision.”  But, take it from the “Colonel,” those are generally few and far between.  Most of our decisions are ripe for discussion.  Look for diversity around your decision making table.  Bring in your customers and those who will be impacted by the decision to have a vote, where appropriate.
OK.  Now, these aren’t Secrets anymore.  Get out there and, as our Moms used to tell us kids, “Make good choices!”  Let me know if I can help with any pending decisions (see #5 above) or with any of your leadership development needs!  Lead the Way.  That's Leader Business!

Sunday, January 31, 2016

The "8% Club"


An interesting article here from HBR, “Only 8% of Leaders are Good at Strategy and Execution.”  Their survey, and subsequent research, identified 5 Acts that “help companies close the strategy-to-execution gap.”  As the article suggests, think of these 5 Acts as “a chance to create an engine of growth for you personally and for the company (with my editorial comments for your consideration):”

·        Commit to an Identity.  All of our leadership programs begin with some effort to know yourself.  As the adage goes, the first person you must be able to lead…is YOU!  We use a powerful assessment tool (Energize2Lead) to help leaders understand their wiring.  Rather than change it…own it!  We then work with leaders to write their personal leadership philosophy.  You are who you are.  Be that person – consistently.  Ask your team to hold you accountable when your actions do not match your words.  Be yourself (if you’ve read my book, you’ll know that is the first tenet of my own leadership philosophy!).

·        Translate the Strategic into the Every Day.  I like the perspective in the article that leaders need two kinds of perspectives – nearsighted and farsighted.  In “Leader Business,” I wrote about a military leader’s eyes while driving down a highway in Iraq, on the lookout for IEDs.  Their vision goes from looking far out (How does the road look ahead?) to right under the tires (Any telling signs of trouble along the shoulders, movement of dirt, etc.?).  Back & forth; near and far.  Yes, the higher up you go, the more time you spend with the far out (strategic).  But, you must be able to switch back to the tactical regularly, “get your hands into the mud,” and make sure nothing blows up under the tires.  But, make sure it is not at the expense of growing others, empowering them to do their jobs, and such that you only do the tactical and not the strategic!  Try driving and only look immediately in front of your vehicle.  You won’t make it far!

·        Put your Culture to Work.  I recently heard Jim Collins (Good to Great) describe culture as the sum of (1) The People Decisions you Make (hiring, firing, promotions, etc.) and (2) The Behavior of Leaders in Key Positions.  What are you role modelling for your organization to demonstrate your culture?  As the article suggests, you can’t do this from your office (or by email).  You need to be seen and heard.  That is your culture!

·        Cut Costs to Grow Stronger.  No resource is more important to you and your team than your personal time and attention.  Allocating enough to both strategy and execution, every day, will put you in what appears to be elite company.  Just look at the week ahead.  My guess is you’ve got plenty of activities planned for influencing execution (project reviews, metrics, meetings, etc.)  What about the bigger picture?  Where will you influence the strategic thinking of your organization?  Be deliberate about both.

·        Shape the Future.  This one is huge.  Leaders must seek ways to “build an extremely capable team, knowing that ultimately the future will depend on developing the next generation of leaders.”  What are you doing to grow your leaders – this week?  Challenge them, push them, grow them.  Look at what you have budgeted for leadership development at all tiers of your organization. 

It goes without saying that I am here to help with all of these “Acts,” especially the last one.  I want to help you and your leaders be a part of that apparently very elite club – the 8%!!  Let me know how I can help!  That's Leader Business

Sunday, December 6, 2015

Embrace Your "Work Family"

In our work with thousands of public sector leaders across the U.S., I come across many who argue that work is for work, home is for home…and never the two shall mix.  And we wonder why we struggle with such a low rate of employee engagement?

I work with a number of County-level leaders in San Bernardino County and in fact, was just a few blocks away with another San Bernardino County client during the tragic shooting event last week.  You can bet that there is no line there between the two this week.  They are embracing what it means to be a family – to cry, embrace one another, and help make sense of the senseless – together.  Leaders there are truly being challenged as they start this week to determine their priorities and lead through what will undoubtedly be a challenging next few days.

And what they will no doubt find is that family is what matters – at home and at work. 

 To the San Bernardino County leaders, you are in our prayers this week.  Be strong and know that we have your back!  The next few weeks will be exhausting, no doubt.  Keep up your energy, look people in the eye, be strong, be real, and don’t hesitate to ask when you need help!

To all of you leading wherever you are, prepare your team for whatever storm lies ahead by creating strong bonds of teamwork, family, love, pride, and joy.  Seek out ways this week to knock down barriers and create an organization that cares about people, has leaders who walk the talk and is filled with employees who all find a true sense of belongingness at work.  Hug like it matters. 

It does.  That's Leader Business!